Toggle Zoom Techniques
In order to quickly change the magnification (zoom) while viewing a document, hold down the CTRL key and move the scroll button on your mouse. By scrolling forward, the document text will increase in size, while scrolling backward will shrink the text. This will also work in new versions of web browsers to increase text, and image sizes.
Quick Access to the Most Recently Opened Document
To create a desktop shortcut to the most recently opened Word document: Locate the Winword.exe file using Windows Explorer, right-click on the file icon, drag it to your desktop, and select Create Shortcuts. Right-click on the new shortcut icon, and select Properties. Select the Shortcut tab and in the Target field, after the existing file path, add a space and then /mFile1. Left click the Apply icon, and then select Okay.
Matching Text Formatting
Word will automatically reproduce the text style from the source when text is copied/cut and pasted into a document. In order to match pasted text to existing formatting select Edit, Paste Special, and then Unformatted Text.
Drag and Drop Text Editing
Moving entire paragraphs of text can be accomplished by left clicking anywhere in the paragraph, holding down Shift and Alt simultaneously and using the up and down arrow keys to relocate the paragraph within the document.
Adding Tags to Documents
Adding tags to documents and files allows you to organize and search for documents. To tag your documents, follow these steps: Left click the Office button (File), select Save, click in the Tags box, type desired tag(s) (separate with semicolons), left click Save.
Word’s Cross Reference Capabilities
To use the cross-reference feature:
Left click where you would like to insert the cross reference, select the Insert tab, under Links, click Cross-reference, Select the item type, the options dialog box will display available items to reference, made a selection, left click Insert.
Using Word “Styles” to Format
MS Styles ensure uniform formatting throughout a document. The Style ribbon appears on the Word menu ribbon.
To preview a style, highlight a portion of the document. Then hover the cursor over a style button to preview: the style can be permanently selected by left clicking.
Customizing the Word Dictionary
Word's dictionary feature is customizable: adding words, including proper nouns or specialized terms, can make the tool very useful. Click the Office (file) button, select Word Options, select Proofing options, left click Custom Dictionaries, select New, enter a file name and select Save. A new dictionary is created. In order to add terms select the new dictionary, and click Edit Word List. Type a word in the Word box and select Add. This process can be repeated for multiple words. When finished select OK.
